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Board Meeting Minutes

 

January 23, 2020

 

 

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District January 23, 2020 at 1:00 PM.

The meeting was called to order by the vice president, Christopher Garrett.  Directors who Answered the roll call were, Lucas Bear, Lee Ahrens, Gary Fuchser, Marcus Sandberg, Terry Terrell, and Christopher Garrett. Bruce Troester was absent.

Also present were Chance Briscoe, manager; Tony Hindman, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Toby Rasmussen, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Gary Fuchser, seconded by Lucas Bear to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the regular meeting and the budget hearing held December 19th be approved as published and provided to all directors on December 20th motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of December. A question was asked about tower rent for the radio equipment on the tower that toppled during the Thanksgiving blizzard. It was discussed that NRPPD won’t be paying for tower rent until the equipment is back up and that on-going discussion are occurring whether or not to stay on the temporary tower permanently or go back once the tower is replaced.

A motion was made by Gary Fuchser, seconded by Marcus Sandberg to excuse Bruce Troester form this meeting; motion carried.

Christopher Garrett requested Terry Curtiss act as President Pro Tem for the election of board president. Bruce Troester was nominated for president. A motion was made by Lucas Bear, seconded by Lee Ahrens to cease nomination. Votes cast for Bruce Troester; Lee Ahrens, aye; Lucas Bear, aye; Christopher Garrett, aye; Marcus Sandberg, aye; Gary Fuchser, aye; and Terry Terrell, aye; Bruce Troester elected as President.

Christopher Garrett, Lee Ahrens, Marcus Sandberg and Terry Terrell were nominated as a slate to continue as vice president, secretary, treasurer and assistant treasurer, respectively. A motion was made by Marcus Sandberg, seconded by Gary Fuchser to cease nomination and cast a unanimous vote for the slate of officers; motion carried

Terry Curtiss turned the meeting over to Chris Garrett.

Gary Fuchser was nominated as NRPPD’s Director for the Tri-State Board. A motion was made by Lucas Bear, seconded by Terry Terrell to cease nomination and cast a unanimous vote for Gary Fuchser; motion carried.

Terry Terrell was nominated as NRPPD’s Director for the NREA Board. A motion was made by Lucas Bear, seconded by Marcus Sandberg to cease nomination and cast a unanimous vote for Terry Terrell; motion carried, with abstention by Terry Terrell.

A discussion was held regarding a proposed agreement by Western Area Power Administration to attach fiber optic wires to NRPPD poles for the amount of $1,000.00 paid as a lump sum. A motion was made by Lee Ahrens, seconded by Gary Fuchser to approve the following resolution authorizing Christopher Garrett to sign documents for the agreement:

 

CORPORATE RESOLUTION

NORTHWEST RURAL PUBLIC POWER DISTRICT

 

            It is hereby resolved and ordered Christopher Garrett as Vice President is authorized to sign any and all documents pertaining to the transaction of business between Northwest Rural Public Power District, a Touchstone Energy Partner and Western Area Power Administration on behalf of Northwest Rural Public Power District, a Touchstone Energy Partner.

 

            Ordered this 23rd day of January, 2020 at 1:45 PM.

 

            Motion Carried.

 

 

Chance reviewed the December operating statement and load charts for December. The reports are just preliminary awaiting capital credit allocations and audit adjustments. A motion was made by Lucas Bear, seconded by Lee Ahrens to table acceptance of the December financial reports until finalized; motion carried.

Ron reviewed the Safety Statistics for December. NRPPD worked 3,727 hours during the month of December and 153,842 hours without a disabling injury. The training that occurred during the month was reviewed along with the accidents and incidents for December. A motion was made by Lucas Bear, seconded by Gary Fuchser to accept the December Safety Reports; motion carried.

Ron reviewed the December Outage Report. There were 1065 customers out during the month for a total of 3887 customer hours without power.

Les handed out the 2020 ACRE renewal forms to each Director and discussed that NRPPD has been a 100% Board and Staff contributor for the last few years.

Tony gave an office update regarding the transition from Arlene’s retirement. He discussed the work done to complete the billing process very quickly and the bills were sent out on the first business day of the month in January. Tony also reviewed some additional functionality in SmartHub that was recently turned on to allow for customers to select certain notifications on payments and billing notices.

Chance reported on the activities of the Tri-State Contract Committee. The committee is set to meet next on February 3, 2020 to review options for partial requirement contracts and make whole methodologies. He then reported on meetings of the MDM group and attendance at the NRECA CEO Conference. Chance also reported on a recent filing to continue NRPPD’s protest at FERC regarding the rate filings of Tri-State.

Gary Fuchser reported on the most recent Tri-State Meeting of the Board. The main topic from the meeting was the approval and announcement of the Responsible Energy Plan. Chance played some video of the Tri-State press conference from the Colorado capitol announcing some details of the

 

Responsible Energy Plan. A lengthy discussion was had regarding the plan and governance issues surrounding the process Tri-State implemented to adopt the plan. Gary also gave an update on Tri-State’s power supply in November and reviewed the Strategic Planning session from January.

Lucas Bear reported on attendance to a board training session conducted by NRECA in O’Neill. The topic of the training was Board Governance, Bylaws and Policies.

Terry Curtiss gave a brief legal update to state that other Nebraska systems filed to intervene on Tri-State’s behalf in regard to the Colorado PUC matters involving La Plata and United Power. The systems included Chimney Rock, PREMA, Midwest and Wheat Belt. There was also a discussion that Tri-State has filed for a Declaratory Order from FERC to determine jurisdiction of the matters raised by La Plata and United. Tri-State’s request is for FERC to assert the matter is within their jurisdiction and remove the matter from the Colorado PUC.

 

There being no further business to come before the Board, the vice president declared the meeting adjourned at 2:49 PM.

 

Approved:                                                                               Signed:

_______________________________                                              _____________________________

President                                                                                  Secretary

 

 

February 27, 2020

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 


A regular meeting of the Board of Directors of Northwest Rural PPD was held in Hay Springs, NE on Thursday, February 27, 2020 at the hour of 1:00 p.m. The meeting was called to order by President Bruce Troester. The following Members were present and constituted a quorum: Lee
Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester


Also present were General Manager Chance Briscoe, Office Manager Tony Hindman, Operations Manager Ron Olson, Consumer Services Les Tlustos, employee Denny Thorson, and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law posting was acknowledged.

Agenda: Motion to accept the agenda with revision; motion carried.

Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of January 23, 2020; motion carried with Bruce Troester abstaining.

Public Comments: None. Introduction of employee guest, Denny Thorson.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for January 2020 were reviewed. President Troester declared the items as informational items requiring no Board action.

Legal Update: Terry Curtiss referenced the FERC and PUC cases involving Tri-State and that there are no new actions to update. The Board did have a discussion about the Responsible Energy Plan and whether or not Tri-State followed the correct course of action regarding the
authority of the
Tri-State Board to approve the plan without a full membership vote as the bylaws indicate.

Action Items:
2020 Rebates – The Board was presented options for rebates available through Tri-State for EV Charging Stations and for Outdoor Power Equipment. A discussion occurred to consider a rebate match for the Outdoor Power Equipment portion. A motion was made to adopt the Tri-State
rebate options without a match on the Outdoor Power Equipment; motion carried.

Policy 104, Check Signatures – The Board was presented a policy indicating which individuals are authorized to sign checks on behalf of the District and when an electronic facsimile is sufficient and when a physical signature is required. A limit was set to establish for non-routine

checks of the District that over $5,000 physical signatures would be required. A motion was made to accept the policy as presented; motion carried.

Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for January 2020. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics for January 2020. He also reviewed the training and incidents that occurred in January. A motion was made to accept the safety report; motion carried.


Staff Reports: The staff made the following reports and answered Board questions:
a. Operations Manager Olson discussed the Outage Report for the previous month. He also updated the Board as to the status of the radio tower that toppled in a storm.
b. The entire staff reviewed a PowerPoint presentation for the Year End 2019 Review

General Manager’s Report: General Manager Briscoe generally reported on or discussed, among other things: (1) A review of the Tri-State Contract Committee activities; (2) Attendance the NREA Manager’s Meeting; (3) A review of the on-site visit of the financial auditors and
approval to have the audit report by phone conference; and (4) A receipt of invoice from FERC attorneys and potential for bill reduction. A further discussion occurred related to Irrigation Rates. The Board request to discuss at a future meeting additional options for Load Control as it
relates to the season and specifically to September.

Tri-State Report: Mr. Fuchser gave a brief update and referred to the included reports for activities at Tri-State. A discussion was held regarding attendance of the Tri-State Annual Meeting. A motion was made to assign Manager Briscoe as the delegate and Director Fuchser as
the alternate; motion carried.

Adjournment: President Troester declared the meeting adjourned at 3:40 p.m.
APPROVED:

____________________________________
President
____________________________________
Secretary-Treasurer

 

March 26, 2020

 

 

 

MINUTES OF REGULAR MONTHLY MEETING

OF

THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

 

A regular meeting of the Board of Directors of Northwest Rural PPD was by teleconference on Thursday, March 26, 2020 at the hour of 1:00 p.m.  The meeting was called to order by President Bruce Troester.  The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester

Also present were General Manager Chance Briscoe, Office Manager Tony Hindman, Operations Manager Ron Olson, Consumer Services Les Tlustos, and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.  

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.  

Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of February 27, 2020; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for February 2020 were reviewed. President Troester declared the items as informational items requiring no Board action.

Action Items: None.

Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for February 2020. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics for February 2020. He also reviewed the training that occurred in January. A motion was made to accept the safety report; motion carried.

Staff ReportsThe staff made the following reports and answered Board questions:

  1. Operations Manager Olson discussed the Outage Report for the previous month.

General Manager’s Report:  General Manager Briscoe generally reported on or discussed, among other things: (1) A review of the Tri-State Contract Committee activities; (2) A review of attendance at the Tri-State Finance Committee; and (3) That NRPPD has engage CFC to begin a process to complete a COSS to be completed around August of 2020.

Tri-State Report: Mr. Fuchser gave a brief update and referred to the included reports for activities at Tri-State. A discussion was held regarding the postponement of the Tri-State Annual Meeting. A discussion was also held regarding the case involving United Power and LaPlata at the Colorado PUC. Mr. Briscoe gave a brief overview of the status of the FERC ruling whereby Tri-State was accepted as being FERC jurisdictional with FERC acceptance of the filed rate tariffs but with potential future hearings from the protesting entities, such as NRPPD.

Legal Update: Terry Curtiss gave a brief legal update and commented on the legality of Tri-State’s upcoming board meeting to be held by teleconference and who may be eligible to participate in such a meeting.

Executive Session: At 1:50 pm a motion was made to enter Executive Session to discuss legal matters relating to Tri-State and the FERC rulings; motion carried with Mr. Fuchser voting to abstain. All staff and Mr. Fuchser disconnected from the phone conference. At 2:05 pm a motion was made to exit Executive Session; motion carried.

AdjournmentA brief discussion was held regarding the format of holding the meeting by teleconference and President Troester declared the meeting adjourned at 2:10 p.m.

 

APPROVED:

____________________________________            ____________________________________
President                                                                     Secretary-Treasurer

April 23, 2020

 

 

MINUTES OF REGULAR MONTHLY MEETING

OF

THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

A regular meeting of the Board of Directors of Northwest Rural PPD was by video conference on Thursday, April 23, 2020 at the hour of 1:00 p.m.  The meeting was called to order by President Bruce Troester.  The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester

Also present were General Manager Chance Briscoe, Office Manager Tony Hindman, Operations Manager Ron Olson, Consumer Services Les Tlustos, District Counsel Terry Curtiss, and Brandon Blair from the accounting firm of Decoria, Michael and Teague.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.  

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.  

Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of March 26, 2020; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for March 2020 were reviewed. President Troester declared the items as informational items requiring no Board action.

Action Items:

2019 Audit Report – Mr. Blair reviewed the 2019 Final Audit Report with the Board. A number of sections of the report, the notes to the financial statement, and supplemental reports were reviewed. Upon conclusion of the review, a motion was made to accept the Audit Report; motion carried.

2020 Load Control Option – Manager Briscoe gave an overview of Irrigation Rates along with Cost of Power to provide that service. Then Briscoe presented a couple options for additional Load Control Programs for the 2020 irrigation season. One option was a 10 hour control period for any day except Sunday, while another program option was to control up to 10 hours up to twice per week. A motion was made to adopt the 10 hour load control option that would waive the monthly demand charge, implement a $.042 rate per kWh, and charge a $20.00/kW charge if the customer needs to get off control in a month; motion carried.

Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for March 2020. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics for March 2020. There was no safety meeting and thus no meeting minutes to present. A motion was made to accept the safety report; motion carried.

Staff ReportsThe staff made the following reports and answered Board questions:

  1. Operations Manager Olson discussed the Outage Report for the previous month.
  2. Customer Services Representative Tlustos reported on a new net metered solar installation and reported that the summer Youth Tour has been cancelled.

 General Manager’s Report:  Manager Briscoe generally reported on or discussed, among other things: (1) A review of the Tri-State Contract Committee activities; (2) A review of the teleconference Tri-State Board Meeting; (3) A review of operational changes in response to the coronavirus pandemic; and (4) An update of FERC matters whereby Tri-State has now files buy down methodology for partial requirement contracts, buyout methodology and the DMEA settlement agreement for their departure from Tri-State.  

Tri-State Report: Mr. Fuchser gave a brief report of the Tri-State teleconference Board Meeting for April. He also discussed a little further the DMEA settlement agreement and discussed the numbers in the agreement for DMEA to buyout of Tri-State

Legal Update: Mr. Curtiss had no update other than matters to be discussed in Executive Session.  

Executive Session: At 2:40 pm a motion was made to enter Executive Session to discuss legal matters relating to Tri-State filings at FERC; motion carried with Mr. Fuchser voting to abstain. All staff and Mr. Fuchser disconnected from the phone conference. At 3:45 pm a motion was made to exit Executive Session; motion carried.

AdjournmentPresident Troester declared the meeting adjourned at 3:46 p.m.

 

APPROVED:

____________________________________            ____________________________________

President                                                                     Secretary-Treasurer

 

May 28, 2020

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

A regular meeting of the Board of Directors of Northwest Rural PPD was by video conference on Thursday, May 28, 2020 at the hour of 1:00 p.m.  The meeting was called to order by President Bruce Troester.  The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester

Also present were General Manager Chance Briscoe, Office Manager Tony Hindman, Operations Manager Ron Olson, Consumer Services Les Tlustos, and District Counsel Terry Curtiss. 

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.  

Open Meeting Law: The Open Meeting Law was acknowledged. 

Agenda: Motion to accept the agenda; motion carried.  

Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of April 23, 2020; motion carried. 

Public Comments: None. 

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for April 2020 were reviewed. President Troester declared the items as informational items requiring no Board action. 

Action Items: A potential study was proposed to be done by NRTC in relation to a fiber network buildout in the NRPPD territory. The cost of such study was to be $20,000. The study would produce a report showing a network design along with the costs of building a fiber network in the territory. This was raised in regard to the upcoming Rural Digital Opportunity Fund reverse bid program being offered by the FCC later this year. After presentations and discussion, a motion was made to table the action until more information was acquired and/or a special meeting was called to consider the study; motion carried. 

Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for April 2020. A motion was made to accept the financial report; motion carried. 

Safety Report: Operations Manager Olson reviewed the safety statistics for April 2020. There was no safety meeting and thus no meeting minutes to present. A motion was made to accept the safety report; motion carried. 

Staff Reports:  The staff made the following reports and answered Board questions:

a.    Operations Manager Olson discussed the Outage Report for the previous month and discussed that the Gordon Substation was currently being fed from the Rush Creek Substation while NPPD conducted work on the transmission line feeding Gordon. 
b.    Customer Services Representative Tlustos reported on delivering information to the scholarship recipients and that there are 59 irrigation systems that have signed up for a load control program.  

General Manager’s Report:  Manager Briscoe generally reported on or discussed, among other things: (1) A review of the teleconference for the Tri-State Board Committee meetings; (2) A review of the teleconference for the Tri-State CEO Town Hall; (3) That NRPPD is not eligible for funds under the Payroll Protection Program; (4) An update on NRPPD response to COVID-19; and (5) an update on the FERC protests against Tri-State’s proposed Contract Termination Payment Method.   

Tri-State Report: Mr. Fuchser gave a brief report of the Tri-State teleconference Board Meeting for May and an update of declining loads and energy prices. 

Items for Next Agenda: An item was noted to include the tabled motion at the next meeting. 

Legal Update: None.   

Adjournment:  President Troester declared the meeting adjourned at 2:18 p.m. 

APPROVED:

____________________________________    ____________________________________
President                        Secretary-Treasurer
 

June 25, 2020

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 

A regular meeting of the Board of Directors of Northwest Rural PPD was in Hay Springs, NE on Thursday, June 25, 2020 at the hour of 1:00 p.m. The meeting was called to order by President Bruce Troester. The following Members were present and constituted a quorum: Lee Ahrens,
Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester Also present were General Manager Chance Briscoe and District Counsel Terry Curtiss.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of May 28, 2020; motion carried.

Public Comments: None.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for May 2020 were reviewed. President Troester declared the items as informational items requiring no Board action.

Action Items:
Long-Term Debt Advance – The Board was presented options for various terms ranging from 15 to 30 years along with associated interest rates, both fixed and variable. Additionally, a request was made from the Board to have management review all current outstanding long-term debt and
consider potential for cost savings by re-financing any current outstanding debt in the current low interest rate environment. After a lengthy discussion including a request for additional information related to overall cost of debt during the entire term of the variety of loans, a motion
was made to approve a Long-Term Debt Advance in the amount of $1,450,000.00 with a 25-year fixed term; motion carried

Policy 504: Line Extension General Conditions – A discussion was held regarding some additions that were discussed in 2012 regarding this policy. Certain recommendations from the engineering firm had been planned for implementation in the policy but no record could be found
for adoption of the changes from 2012. Additionally, a discussion was had regarding an overall review of all line extension policies by end of year. After review of the proposed changes, a motion was made to accept the policy changes as presented; motion carried.

Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for May 2020. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson joined the meeting and reviewed the safety statistics for May 2020. There was no safety meeting and thus no meeting minutes to present. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions: a. Operations Manager Olson discussed the Outage Report for the previous month, discussed briefly some options for radio equipment on a tower that is currently being replaced after it fell in the winter ice storm, and discussed that NPPD completed their work and the Gordon Substation was back to normal feed.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) A review of the teleconference for the Tri-State Board Committee meetings; (2) A review of the teleconference for the Tri-State CEO Town Hall; (3) Discussion about governance
issues at Tri-State and some actions being taken to alter governance in the future; (4) and an update on the FERC protests against Tri-State’s proposed Contract Termination Payment Method.

Tri-State Report: Mr. Fuchser gave a brief report of the Tri-State teleconference Board Meeting for June and an update of the DMEA withdrawal from Tri-State that was accepted by FERC. Mr. Fuchser also reported that he intends to resign as Director to the Tri-State Board. A discussion
was held regarding his replacement but no action was taken.

Items for Next Agenda: To review all outstanding long-term debt.

Legal Update: None.

Executive Session: A motion was made at 3:13 p.m. to enter executive session to discuss litigation issues; motion carried with Director Fuchser abstaining. Director Fuchser left the meeting. A motion was made to exit executive session at 4:12 p.m.; motion carried.

Adjournment: President Troester declared the meeting adjourned at 4:13 p.m.

APPROVED:

____________________________________
President
____________________________________
Secretary-Treasurer

 

July 23, 2020

 

 

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

 


A regular meeting of the Board of Directors of Northwest Rural PPD was in Hay Springs, NE on Thursday, July 23, 2020 at the hour of 1:00 p.m. The meeting was called to order by President Bruce Troester. The following Members were present and constituted a quorum: Lee Ahrens,
Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester  Also present were General Manager Chance Briscoe and District Counsel Terry Curtiss.

 

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.


Open Meeting Law: The Open Meeting Law was acknowledged.


Agenda: Motion to accept the agenda; motion carried.


Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of June 25, 2020; motion carried.


Public Comments: None.


Check Register and Payroll Summary Review: The Check Register and Payroll Summary for June 2020 were reviewed. President Troester declared the items as informational items requiring no Board action.


Action Items:  Radio Tower Contract: Manager Briscoe reviewed options regarding NRPPD’s radio communication equipment. The tower previously hosting the equipment south of Chadron blew down in a storm last fall. The choice was to stay on the tower that had been a temporary situation
and go back to the original location or to permanently stay. After review of the costs associated with each option, a motion was made to authorize management to execute a contract to stay in place and for the purchase of a generator; motion carried.


Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for June 2020. A motion was made to accept the financial report; motion carried.


Safety Report: Operations Manager Olson joined the meeting and reviewed the safety statistics for June 2020. There was no safety meeting and thus no meeting minutes to present. A motion was made to accept the safety report; motion carried.


Staff Reports: The staff made the following reports and answered Board questions: 

 

a. Operations Manager Olson discussed the Outage Report for the previous month, review of the recent Federated Inspection report from Bruce Baker, update on tree cutting that was finishing up, and review of a tree in a transmission line and associated blinks. Operations Manager Olson left the meeting.


b. Customer Service Representative Tlustos joined the meeting and reported on the TriState provided Tesla Model 3 and the EV Experience with employees and customers.  There were approximately 150 test drives with overwhelming positive reports from the drives. Customer Service Representative Tlustos left the meeting.


General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) A review of the teleconference for the Tri-State Board Committee meetings; (2) A review of the teleconference for the Tri-State CEO Town Hall; (3) Discussion about governance
issues at Tri-State and some actions being taken to alter governance in the future; (4) an update on the FERC protests against Tri-State’s proposed Contract Termination Payment Method; (5) a review of current long term debt and repricing options; (6) a review and analysis of the method
approved for Tri-State buyout recommended by the ALJ for the Colorado PUC; and (7) a discussion regarding 4-H bidding by NRPPD at upcoming sales.


Tri-State Report: Mr. Fuchser gave a brief report of the Tri-State teleconference Board Meeting for July. Mr. Fuchser also formally announced his resignation from the Tri-State Board.


Items for Next Agenda: To review repricing options for a particular long-term debt obligation.


Legal Update: None.


Executive Session: A motion was made at 3:10 p.m. to enter executive session to discuss litigation issues; motion carried.
A motion was made to exit executive session at 3:41 p.m.; motion carried.


Action Item: A motion was made to appoint Manager Briscoe as the Tri-State Director and as the delegate to the Tri-State Annual Meeting; motion carried.


Adjournment: President Troester declared the meeting adjourned at 3:45 p.m.


APPROVED:

____________________________________
President
____________________________________
Secretary-Treasurer

 

August 10, 2020

 

MINUTES OF SPECIAL MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT


A special meeting of the Board of Directors of Northwest Rural PPD was by phone conference on Monday, August 10, 2020 at the hour of 2:00 p.m. The meeting was called to order by President Bruce Troester. The following Members were present and constituted a quorum: Lee Ahrens, Lucas Bear, Gary Fuchser, and Bruce Troester.  Also present was General Manager Chance Briscoe.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Action Items:

A motion was made to appoint Lucas Bear as the representative from Northwest Rural to the TriState Board of Directors; motion carried.

Adjournment: President Troester declared the meeting adjourned at 2:04 p.m.

APPROVED:
____________________________________ ____________________________________
President                                                          Secretary-Treasurer


August 27, 2020

MINUTES OF REGULAR MONTHLY MEETING
OF
THE BOARD OF DIRECTORS OF NORTHWEST RURAL PUBLIC POWER DISTRICT

(unapproved)

A regular meeting of the Board of Directors of Northwest Rural PPD was held by video conference Thursday, August 27, 2020 at the hour of 1:00 p.m. The meeting was called to order by President Bruce Troester. The following Members were present and constituted a quorum:  ee Ahrens, Lucas Bear, Gary Fuchser, Christopher Garrett, Marcus Sandberg, Terry Terrell, and Bruce Troester  Also present were General Manager Chance Briscoe, Office Manager Tony Hindman, Operations Manager Ron Olson, District Counsel Terry Curtiss and Guest Kate Merriman.

Unless otherwise noted, all votes were taken by roll call on motion duly made and seconded and unanimously passed.

Open Meeting Law: The Open Meeting Law was acknowledged.

Agenda: Motion to accept the agenda; motion carried.

Approval of Minutes: A motion was made to accept the minutes as presented for the meeting of July 23, 2020 and the Special Meeting of August 10, 2020; motion carried.

Public Comments: Kate Merriman was recognized as a guest attending the meeting.

Check Register and Payroll Summary Review: The Check Register and Payroll Summary for July 2020 were reviewed. President Troester declared the items as informational items requiring no Board action.

Action Items:  A special meeting of the board was called on August 10, 2020. During the meeting Lucas Bear was appointed to the Tri-State Board. A motion was made to ratify that action; motion carried.

Financial Report: Manager Briscoe reviewed the operating report, variance report and load charts for July 2020. A motion was made to accept the financial report; motion carried.

Safety Report: Operations Manager Olson reviewed the safety statistics, safety report and safety meeting minutes for July 2020. A motion was made to accept the safety report; motion carried.

Staff Reports: The staff made the following reports and answered Board questions:  a. Operations Manager Olson discussed the Outage Report for the previous month.

General Manager’s Report: Manager Briscoe generally reported on or discussed, among other things: (1) A review of the MDM Meeting attended; (2) A review of the teleconference for the Tri-State CEO Town Hall; (3) a review of the EV Experience; (4) an update on the FERC protests against Tri-State’s proposed Contract Termination Payment Method; and (5) a review of long term debt repricing available for loan 9018006 with CFC. After discussion, a motion was made to instruct staff to refinance loan 9018006 on the terms presented; motion carried.

Tri-State Report: Manager Briscoe gave a report of the Strategic Planning Session, the regular board meeting, the Annual Meeting and the Reorganization Meeting of Tri-State for August. Some of the topics discussed were; potential “Buy-in” ideas presented to Tri-State from member systems, Tri-State long-term governance considerations, rate reduction initiatives being reviewed by staff, the formation of a Technical Advisory Committee, and changes to the officer positions on the Executive Committee.

NREA Report: Mr. Terrell reported on the virtual board meeting held for NREA. Among other things he reviewed low activity on the Legislative Committee, the 2021 budget review and the hiring of a new General Manager for the association.

Items for Next Agenda: To review status of long-term debt currently on a variable rate and to appoint a voting delegate for the NRECA region meeting.

Legal Update: Held until Executive Session.

Executive Session: A motion was made at 1:45 p.m. to enter executive session to discuss litigation issues; motion carried, with abstention from Director Bear. Bear, Olson, Hindman and Merriman left the meeting.

A motion was made to exit executive session at 2:37 p.m.; motion carried.

Adjournment: President Troester declared the meeting adjourned at 2:38 p.m.
APPROVED:
____________________________________ ____________________________________
President                                                          Secretary-Treasurer 

 

 

September 30, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District September 30, 2019 at 1:00 PM.

The meeting was called to order by the vice president, Christopher Garrett.  Directors who Answered the roll call were, Terry Terrell, Lucas Bear, Christopher Garrett, Gary Fuchser, and Lee Ahrens. Bruce Troester and Marcus Sandberg were absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Les Tlustos, consumer services; and Terry Knapp, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Gary Fuchser, seconded by Lucas Bear to excuse Bruce Troester and Marcus Sandberg from the meeting; motion carried.

A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the order of business as amended at this meeting to allow for Public Comment later in the agenda; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the meeting held August 22nd be approved as published and provided to all directors on September 23rd; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of August. 

Arlene reviewed the August financial reports and Chance reviewed the load charts for August.  A motion was made by Gary Fuchser, seconded by Lucas Bear to accept the August financial reports; motion carried.

Chance reviewed the Safety Statistics for August. NRPPD worked 5,542 hours during the month of August and 139,133 hours without a disabling injury. The training that occurred during the month was reviewed, the injuries and incidents for August were reviewed. A motion was made by Lucas Bear, seconded by Terry Terrell to accept the August Safety Reports; motion carried.

Chance reviewed the August Outage Report. There were 613 customers out during the month for a total of 104 customer hours without power. The majority of the outages were due to the wind and lightning storms that occurred; and the underground at the Flats Substation.

Les informed the board that October is Public Power Month and NRPPD will promote the event with hats for employees and directors, and t-shirts for the employees to be worn one day a week during the month of October. NRPPD will also have a billboard on the east side of Chadron, Nebraska promoting “100% Public Power Uniquely Nebraskan”.

Chance reported on the Tri-State Contract Committee Meeting. The Committee reviewed the previous meeting and the polling results from the strawman proposals discussed thus far concerning New Gen proposals and partial buy-down methods.

 

Chance attended an EPRI meeting. Issues being dealt with by EPRI are renewable integration, home efficiencies, industrial applications, and EV challenges utilities are facing.

Terry Curtiss joined the meeting at 1:35 PM.

Chance also reported on a NREA Managers’ Meeting. A few of the topics discussed were net metering, weather mapping, mutual aid, and the broadband task force.

Chance reviewed the resolutions on EV’s and Tax Credits that were discussed at the NRECA Regional Meeting he attended.

Gary reported on the Tri-State Meeting. The Tri-State Board approved the 2020 Budget without a rate increase. On September 3rd MEICO became Tri-State’s first non-utility member.

Jim Lambley joined the meeting at 1:45 PM.

Chance stated that the DMEA settlements funds were also discussed at the Tri-State Meeting.

The Public period was re-opened. Mr. Lambley addressed the Board concerning NRPPD’s Policy 500 and his objection to the credit check requirement.

Chance explained NRPPD’s credit check process, the reasons the Policy had been adopted and the multiple options available for service. A discussion followed.

Mr. Lambley left the meeting at 1:58 PM.

Terry Curtiss discussed legal issues on Board Policies and Power Review Board Jurisdiction. Mr. Curtiss stated that all policies must be applied to all customers/services in a uniform manner.

Gary Fuchser made a motion to reject Mr. Lambley’s waiver request of NRPPD’s Policy 500. Motion was seconded by Lucas Bear; motion carried.

Terry Curtiss reported on the Legal Seminar. A FERC discussion was held along with an Employment Law Update.

In Other Business, Chance discussed NRPPD’s afterhours outage reporting and issues that are on the customer’s side of the meter. NRPPD staff will work to revise current policy and develop procedures to reduce costs associated with truck rolls on customer side power issues. This will be brought back to the board at the next meeting.

There was one item for the next agenda, recommendations for afterhours outage reporting issues on the customer side of the meter.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:37 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

October 22, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District October 22, 2019 at 11:00 AM.

 The meeting was called to order by the president, Bruce Troester.  Directors who Answered the roll call were, Terry Terrell, Lucas Bear, Christopher Garrett, Gary Fuchser, Lee Ahrens, Bruce Troester and Marcus Sandberg.

 Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Les Tlustos, consumer services; and Terry Curtiss, District Counsel.

 The Open Meeting Law posting was acknowledged.

 All votes are unanimous upon a roll call vote unless noted.

 A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the order of business as published and supplemented at this meeting; motion carried.

 A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the meeting held September 30th be approved as published and provided to all directors on October 15th; all votes were aye, with Bruce Troester abstaining; motion carried.

 Chance reviewed the purposed presentation for the discussion with Duane Highley.

 The meeting was suspended at 11:55 AM.

 The meeting reconvened at 12:30 PM with afore mentioned individuals present, and Ron Olson joining the meeting.

 The Board reviewed the Check Register and Payroll Summary for the month of September. 

 Chance reviewed the proposed changes to Policy 501, Fees and the procedure to support the Fees Policy. A motion was made by Lucas Bear, seconded by Marcus Sandberg to approve the proposed changes to Policy 501 that will take effect January 1, 2020; motion carried.

 Chance reviewed the proposed electric space heat rate ESH-19. The rate is designed for services that have permanently installed electric resistance, heat pump or other all-electric residential or commercial heating of indoor spaces. A motion was made by Marcus Sandberg, seconded by Lee Ahrens to approve ESH-19 Rate; motion carried.

 Arlene reviewed the September financial reports and Chance reviewed the load charts for September.  A motion was made by Lucas Bear, seconded by Christopher Garrett to accept the September financial reports; motion carried.

 Ron reviewed the Safety Statistics for September. NRPPD worked 3,593 hours during the month of September and 142,726 hours without a disabling injury. The training that occurred during the month was reviewed along with the injuries for September. A discussion was held on the incidents

 that involved non NRPPD employees. A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the September Safety Reports; motion carried.

 Ron reviewed the September Outage Report. There were 899 customers out during the month for a total of 66 customer hours without power. The majority of the outages were due to lightening and wind.

 Chance reviewed the Tri-State manager’s Meeting. Some of the topics discussed were; CEO activities since the last meeting, review the contract committee progress, review of a “black start” event, report on Green Ammonia, report on rating agency meetings and the Fitch negative outlook rating, and member relations and rebranding efforts.

Chance reported on the Tri-State Contract Committee Meeting. The Committee reviewed the draft proposed partial requirement class that Tri-State has developed.

Chance informed that board that Kim Christiansen, NREA General Manager, has resigned her position with NREA.

Gary reported on the Tri-State Meeting. The Tri-State Board reviewed the Responsible Energy Plan update.

Chance also reported on the Tri-State Board Meeting. Some topics that were discussed were financial goals policy review, rating agency visit report, safety report of a fatality, and CREDA review of a muni project to install small modular nuclear generators.

Arrangements for upcoming meeting were discussed. Terry Terrell, Chance, Briscoe, Ron Olson, Les Tlustos and Tony Hindman will plan to attend the NREA Annual Meeting. Chance will attend the Basin Annual Meeting, and Lucas Bear and Chance Briscoe will attend the Mid-West Electric Annual Meeting.

A motion was made by Gary Fuchser, seconded by Terry Terrell to appoint Lucas Bear as Voting Delegate and Chance Briscoe as Alternate Voting Delegate to the Mid-West Electric Meeting; motion carried.

The meeting was suspended at 2:00 PM.

The meeting reconvened at 2:30 PM with afore mentioned individuals present, and Duane Highley, Tri-State CEO, joining the meeting.

An in depth discussion was held with Duane concerning member issues at Tri-State, NRPPD’s belief in the appropriateness of a Regional Rate, Tri-State’s FERC process and Tri-State’s future plans to deal with member issues.

Duane left the meeting at 4:55 PM.

A motion was made by Terry Terrell to go into an executive session at 4:20 PM to discuss legal issues, the motion was seconded by Lee Ahrens; all votes were aye with Gary Fuchser abstaining; motion carried. Gary Fuchser, Ron Olson, Les Tlustos, and Arlene Lahaye left the meeting.

A motion was made by Terry Terrell, seconded by Lee Ahrens to come out of executive session at 6:23 PM; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 6:23 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

 

November 21, 2019

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District November 21, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who answered the roll call were, Lucas Bear, Lee Ahrens, Bruce Troester and Marcus Sandberg. Terry Terrell, Christopher Garrett, and Gary Fuchser were absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Drew Loutzenhiser, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg, that the minutes of the meeting held October 22nd be approved as published and provided to all directors on November 15th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of October. 

Arlene reviewed the October financial reports and Chance reviewed the load charts for October.  A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the October financial reports; motion carried.

Ron reviewed the Safety Statistics for October. NRPPD worked 3,438 hours during the month of October and 146,277 hours without a disabling injury. The training that occurred during the month was reviewed along with the incidents for October. A discussion was held on the incidents

that involved NRPPD employees and non NRPPD personnel. A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the October Safety Reports; motion carried.

A motion was made by Lee Ahrens, seconded by Lucas Bear to excuse Christoph Garrett, Terry Terrell, and Gary Fuchser from the meeting; motion carried.

Ron reviewed the October Outage Report. There were 567 customers out during the month for a total of 65 customer hours without power. The majority of the outages were prearranged for line maintenance.

Ron reviewed the 2019-2026 Construction Plan. Ron reviewed the Four Work Orders, the need for the construction and the cost associated with each Work Order.

Ron discussed the material costs for NRPPD to install disconnects for residential customers. A discussion was also held on the cost of to install disconnects on an irrigation service along with the replacement cost of faulty secondary wire.

The Board was informed that NPPD took ownership of Breaker 304 in the Gordon Substation. This transfer of ownership relieves NRPPD from future regulations and replacement or repair costs associated with the breaker.

Chance discussed the Basin Meeting, at which there was very little discussion on the Basin FERC Filing.

Tri-State was downed graded by S&P from an A rating to an A- due to member unrest, legislative issues and unknown FERC issues.. Chance reported on the Tri-State Contract Committee Meeting.

Chance informed that board that Dave Jarecke has been appointed as the interim NREA General Manager.

Chance reviewed the Preliminary 2020 Budget, with a discussion following. Action on the 2020 Budget will take place at the December meeting.

The December meeting will be held on December 19th at 1:00 PM.

A motion was made by Lee Ahrens to go into an executive session at 2:58 PM to discuss personnel matters, the motion was seconded by Lucas Bear; motion carried. Ron Olson, Les Tlustos, Drew Loutzenhiser and Arlene Lahaye left the meeting.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to come out of executive session at 3:23 PM; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:24 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

December 19, 2019

 

 

 

MINUTES OF 2020 BUDGET HEARING

 

The 2020 Budget Hearing of Northwest Rural Public Power District’s (NRPPD) Board of Directors was held in the Conference Room of the District December 19, 2019 at 1:00 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who Answered the roll call were, Lucas Bear, Lee Ahrens, Bruce Troester, Marcus Sandberg, Terry Terrell, and Christopher Garrett. Gary Fuchser was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Erik Persons, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to excuse Gary Fuchser form this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

Chance reviewed a ten year Financial Forecast for NRPPD. Chance then reviewed the proposed 2020 Budget and a projected rate increase for 2020.

There being no further business to come before the Board, the president declared the meeting adjourned at 1:45 PM.

 

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

December 19, 2019

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District December 19, 2019 at 1:45 PM.

The meeting was called to order by the president, Bruce Troester.  Directors who Answered the roll call were, Lucas Bear, Lee Ahrens, Bruce Troester, Marcus Sandberg, Terry Terrell, and Christopher Garrett. Gary Fuchser was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel, and Erik Persons, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Lucas Bear, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lucas Bear, seconded by Terry Terrell, that the minutes of the meeting held November 21st be approved as published and provided to all directors on December 12th motion carried.

A motion was made by Lee Ahrens, seconded by Lucas Bear to excuse Gary Fuchser form this meeting; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of November. 

A discussion was held on the proposed 2020 Budget and rate increase. A motion was made by Lee Ahrens, seconded by Marcus Sandberg to approve the proposed 2020 Budget and rate increase; motion carried.

A discussion was held on changing the NRPPD office hours to 7:00 AM to 5:30 PM Monday through Thursday. A motion was made by Lee Ahrens, seconded by Christopher Garrett to approve the change in the NRPPD office hours affective January 1, 2020; motion carried.

Due to the retirement of Arlene Lahaye NRPPD will need to have the Bank authorized signatures updated for the General Fund Account and the Petty Cash Account. A motion was made by Lucas Bear, seconded by Marcus Sandberg to authorized Chance Briscoe, General Manager; Tony Hindman, Office Manager; Marcus Sandberg, Treasurer; Terry Terrell, Assistant Treasurer; and Bruce Troester, President as authorized signatures on the General Fund Account, and Chance Briscoe, Tony Hindman and Ron Olson as authorized signatures on the Petty Cash Account; motion carried.

NRPPD will also need to change the Trustee on NRPPD’s 401K Plan Document and the following Resolution was reviewed and approved with a motion being made by Lucas Bear, seconded by Marcus Sandberg:

 

 

RESOLUTION OF
THE BOARD OF DIRECTORS
OF
NORTHWEST RURAL PUBLIC POWER DISTRICT

 

Whereas, the Employer has the power to amend and restate the Plan, on January 1, 2020, the Following resolutions to amend and restate the Northwest Rural Public Power District 401K Plan and the Northwest Rural Public Power District 401K Trust were duly adopted by a majority of the Board of Directors of Northwest Rural Public Power District and that such resolutions have not been modified or rescinded as of the date hereof:


RESOLVED, that the form of Plan presented to this meeting is a Cash or Deferred Profit Sharing Plan as authorized under Internal Revenue Code sections 401(a), 401(k), 402(g), 401(m) and 501(a). This restatement shall be effective January 1, 2020;

 

RESOLVED, that the Northwest Rural Public Power District 401K Plan and the Northwest Rural Public Power District 401K Trust presented to this meeting are hereby adopted and approved and that the proper officers of the Employer are hereby authorized and directed to execute and deliver to the Plan Administrator one or more counterparts of the Plan and Trust.


RESOLVED, that the proper Officers of the Employer shall act as soon as possible to notify employees of the Employer of the restatement of the Plan and Trust by delivering to each employee a copy of the Summary Plan Description of the Plan in the form of the Summary Plan Description presented to this meeting, which form is hereby approved.


RESOLVED, that the form of Plan presented to this meeting is a restatement intended to meet the requirements of the Pension Protection Act of 2006 ("PPA '06"), the Heroes Earnings Assistance and Relief Tax Act of 2008 ("HEART"), the Emergency Economic Stabilization Act of 2008 ("EESA"), the Workers, Retiree, and Employer Recovery Act of 2008 ("WRERA") , as well as the required changes from the 2010 Cumulative List of Changes in Plan Qualification Requirements described in section 4 of Revenue Procedure 2005-66 as modified by Revenue Procedure 2007-44.


RESOLVED, that effective January 1, 2020, Arlene Lahaye is hereby removed as a trustee of the Northwest Rural Public Power District 401K Plan, and that the proper Officers of the Employer shall act to notify Arlene Lahaye of such removal.


RESOLVED, that effective January 1, 2020, Tony Hindman shall be appointed as a Trustee of the Northwest Rural Public Power District 401K Plan, further, that the proper Officers of the Employer shall act to notify Tony Hindman of this appointment. The undersigned further certifies that attached hereto as Exhibits A, B, C and D respectively are true copies of the Northwest Rural Public Power District 401K Plan Adoption Agreement, Document, Trust and Summary Plan Description approved and adopted in the above resolutions.

 

Motion Carried.

 

Chance discussed NRPPD’s position on consideration of filing intervention in complaints from LaPlata and United at Colorado’s PUC. Language from the LaPlata PUC filing was discussed along with jurisdiction of FERC or PUC and the Tri-State issues. It was the consensus of the Board to not join the joint Filing for Interventions of the other Nebraska members, but to continue to monitor the situation.

Arlene reviewed the November financial reports and Chance reviewed the load charts for November.  A motion was made by Lee Ahrens, seconded by Lucas Bear to accept the November financial reports; motion carried.

 

Ron reviewed the Safety Statistics for November. NRPPD worked 3,384 hours during the month of November and 150,065 hours without a disabling injury. The training that occurred during the month was reviewed along with the accidents and incidents for November. A motion was made by Marcus Sandberg, seconded by Lee Ahrens to accept the November Safety Reports; motion carried.

Ron reviewed the November Outage Report. There were 275 customers out during the month for a total of 32 customer hours without power.

Ron informed the Board that Federated Insurance will cover NRPPD’s damage on the radio tower that went down during the Thanksgiving storm.

Les has mailed Scholarship Applications to all the high schools in NRPPD’s service area. The applications are due by February 13th.

Tri-State has informed Les that Tri-State will continue to offer the LED rebates in 2020.

Chance informed the Board that the majority of the office renovation has been completed. The Claim for damages has been submitted to Federated Insurance and NRPPD hopes to have the reimbursement check before the end of the year.

Lucas Bear reported on the Mid-West Electric Consumers Annual Meeting he attended. He felt the meeting was very interesting and informative. Some of the topic discussed were electric vehicles and battery storage. Chance also commented that the Corp Of Engineers held a discussion on the Missouri River spring flooding in eastern Nebraska.

Terry Terrell reported on the NREA Annual Meeting. NREA has appointed Dave Jarecke’s, firm to fill the interim NREA General Manager services. The 2020 NREA Budget was also reviewed.

Terry Terrell stated that Tony Hindman and Brett Olson did a very nice job on their IT presentation at the NREA meeting.

A motion was made by Lucas Bear to go into an executive session at 3:55 PM to discuss personnel matters, the motion was seconded by Marcus Sandberg; motion carried. Ron Olson, Les Tlustos, Arlene Lahaye, and Erik Persons left the meeting.

A motion was made by Terry Terrell, seconded by Marcus Sandberg to come out of executive session at 4:30 PM; motion carried.

A motion was made by Marcus Sandberg, seconded by Terry Terrell to approve recommended staff salary increases for 2020, with amendment; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:35 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

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