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Board Meeting Minutes

January 25, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District January 25, 2018 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg, Lee Ahrens, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and John Hessler, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Lee Ahrens, seconded by Terry Terrell, that the minutes of the meeting held December 28, 2017 be approved as published and provided to all directors on January 19th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of December.

Wayne Cobb requested Terry Curtiss act as President Pro Tem for the election of board president. Mr. Curtiss requested nominations for board president. Gary Fuchser nominated Wayne Cobb. A motion was made by Robert Rickenbach, seconded by Bruce Troester to cease nomination and cast a unanimous vote for Wayne Cobb; Lee Ahrens, aye; Bruce Troester, aye, Wayne Cobb, abstain; Robert Rickenbach, aye; Gary Fuchser, aye; Terry Terrell, aye; and Marcus Sandberg, aye; motion carried.

Terry Curtiss turned the meeting over to Wayne Cobb at 1:10 PM.

A motion was made by Gary Fuchser, seconded by Bruce Troester to retain the officers as follows:

Vice President                Bruce Troester

Secretary                       Robert Rickenbach

Treasurer                      Terry Terrell

Assistant Treasurer         Gary Fuchser

Recording Secretary       Arlene Lahaye

Tri-State Director           Gary Fuchser

NREA Director              Terry Terrell     

A motion was made by Terry Terrell, seconded by Marcus Sandberg to cease nominations and cast a unanimous vote; motion carried.

Chance discussed Policy #503, Customer’s Buyout for Cancelled Projects. A discussed was held on NRPPD’s Line Extension Policy and the cost affect to NRPPD when a Customer cancels their project after the service has been built. A motion was made by Robert Rickenbach, seconded by Gary Fuchser to approve Policy #503; motion carried.

Chance discussed the proposed letter of support for Crow Butte Resources Expansion of Operations. A motion was made by Robert Rickenbach, seconded by Gary Fuchser to approve the letter of support for Crow Butte Resources; motion carried.

Chance reviewed Policy #600, Residential Prepay Rate for 2018. A discussion followed with a motion being made by Bruce Troester, seconded by Marcus Sandberg to approve Policy #600; motion carried.

Les reviewed the changes to the 2018 Tri-State and NRPPD Rebate Programs. A motion was made by Bruce Troester, seconded by Robert Rickenbach to approve the 2018 Rebate Programs; motion carried.

The preliminary December year-end financial reports were tabled until the February Meeting.

Ron reviewed the Safety Statistics for December.  The Safety Report was discussed including the incidents and the training that occurred during the month. A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to accept the December Safety Report; motion carried.

Ron reviewed the December Outage Report. There were 1325 customers out during the month for a total of 39 customer hours. The main cause for the outages were power supplier. Ron informed the Board that NPPD passed their budget to upgrade their line between Hay Springs and Rushville, which has been the leading cause for NRPPD’s outages on the Rush Creek Substation.

Les stated that the deadline for the Basin/Tri-State Scholarships applications is February 16th. The scholarship selection committee will meet prior to the February Board Meeting.

Les informed the Board that NRPPD has had discussion with the City of Gordon concerning their plans to install 22.8 kW co-gen solar system on two of their wells. A discussion was held on the total required kW that NRPPD must allow under LB 436 with the addition of the proposed addition of 45 kW. The City of Gordon’s existing rate was discussed in relationship to the addition of the co-gen component.

Les handed out the 2018 ACRE information to the Board.

Chance reported on the NRECA CEO Conference he attended and the discussion of GrassTops where industry ceo’s and management lobby their respective congressional representatives.

Chance stated that during our last month Tri-State Managers’ meeting that he was encouraged by the direction of the finance committee that requested input from the manager’s group regarding Capital Credit Retirements, Deferred Revenue, and the Holcomb Write-off. However, during the presentation at this month’s meeting there was no attempt to elicit feedback from the managers and the Holcomb topic was not even raised.

Gary Fuchser reported on the Tri-State meeting he attended and the Strategic Planning Session that occurred as part of the meeting.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:43 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

February 22, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

The regular meeting of Directors of February 22, 2018 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg, Lee Ahrens, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Terry Knapp, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Gary Fuchser, seconded by Lee Ahrens, that the minutes of the meeting held January 25th be approved as published on February 16th and read aloud at the meeting; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of January.

Arlene reviewed a list of unpaid accounts for 2017 in the amount of $699.71. A motion was made by Gary Fuchser, seconded by Terry Terrell to approve the transfer of unpaid accounts to the Reserve for Uncollectible Accounts; motion carried.

Arlene reviewed the December and January financial reports, and Chance reviewed the load charts for January.  A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the December and January financial reports; motion carried.

Ron reviewed the Safety Statistics for January.  The Safety Report was discussed including the accident, incidents and the training that occurred during the month. The preliminary Agenda for the March 8th Safety Meeting was reviewed. A motion was made by Lee Ahrens, seconded by Bruce Troester to accept the January Safety Report; motion carried.

Ron reviewed the January Outage Report. There were 262 customers out during the month for a total of 46 customer hours. The main cause for the outages were prearranged for the purpose of changing out poles. Ron informed the Board that NPPD will start on the upgrade of their line between Hay Springs and Rushville approximately September 1st.

Les informed the Board that NRPPD has 100% participation of board and staff in ACRE. The scholarship selection committee will meet after this Board Meeting to review the eight scholarship applications that were received.

Chance reported on the NREA Managers’ Meeting he attended. There were discussions on the broadband task force, FEMA Mitigation plans, HAM operators prepared to provide communications in emergencies. Chance participated in a panel presentation on Prepaid Metering; and there was a presentation on solar, batteries and electric vehicles provided by NRECA. During the business portion of the meeting Chance was voted as the Vice Chair of the managers’ group. Chance also reported on the Tri-State Finance Committee Meeting held during the Tri-State Board Meeting. The Finance Committee reviewed the year end preliminary financial statement. December ended up financially lower than expected but there were still excess margins above the financial goals policy and the committee voted to recommend deferring approximately $7M.

Chance informed the Board that he had received a call from Crow Butte Resources letting us know that they have received word from their headquarters that they are to cease production operations in the next few weeks. They will still conduct reclamation efforts which includes some of the processing plant operations.

Gary Fuchser reported on the Tri-State meeting he attended. Staff from United Power presented their 4 MW/16 MWh battery project to the board. Tri-State has launched a campaign to build awareness of Tri-State’s diverse resource portfolio. They will focus on three main themes: 1) Renewable resources are part of Tri-State’s diverse energy mix. 2)30 percent of the electricity used by co-op members comes from renewable resources. 3) With 85 MW, Tri-State is the cooperative G & T industry leader in solar.

Terry Terrell reported on the NREA meeting and the Legislative Event. NREA is following LB 1030 Vehicle Licensing, LB 1113 Leasing Dark Fiber, and LB 723 Net Metering, among others.

Items for the March Agenda will be the 2017 Year End Report, an impact assessment for changes at Crow Butte Resources and schedule for the April Meeting.

The March meeting is scheduled for March 29th at 1:00 PM.

A motion was made by Robert Rickenbach, seconded by Gary Fuchser to appoint the voting delegate and alternate for the Tri-State Annual Meeting as follows:

Delegate                       Marcus Sandberg

Alternate                      Gary Fuchser

There being no further business to come before the Board, the president declared the meeting adjourned at 2:50 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

March 29, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of March 29, 2018 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg, Lee Ahrens, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Drew Loutzenhiser, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Bruce Troester, seconded by Lee Ahrens, that the minutes of the meeting held February 22nd be approved as published and provided to all directors on March 15th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of February.

A motion was made by Gary Fuchser, seconded by Terry Terrell to table the 2017 Audit review until the April meeting; motion carried.

Arlene reviewed the February financial reports, and Chance reviewed the load charts for February.  A motion was made by Gary Fuchser, seconded by Terry Terrell to accept the February financial reports; motion carried.

Ron reviewed the Safety Statistics for February.  The Safety Report was discussed including the accident, incidents and the training that occurred during the month. The preliminary Agenda for the April 12th Safety Meeting was reviewed. NRPPD will meet with NPPD after the Safety Meeting to review all existing agreements between NRPPD and NPPD. A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the February Safety Report; motion carried.

The 2017 Annual Report was reviewed. Chance reviewed graphs on the 2017 revenue and usage for residential, industrial and irrigation rate classes. Graphs on cents/kWh 2010-2016 and 2017 versus 2017 Budget were also viewed and discussed.

Ron reviewed the 2017 irrigation usage history by counties and irrigation types. The 2017 Safety Report and the Safety Objectives for 2017 were. Ron also reviewed the construction for 2017. There was a total of $1.685 million construction dollars spent.

Les reviewed the consumer services report for 2017. Some of the activities that occurred during 2017 were the Tri-State/Touchstone advertising matching funds, Ag in the Class Room, Youth Energy Camp, Youth Tour and the Tri-State and Basin Scholarships awarded to students in NRPPPD’s service territory.

Ron reviewed the February Outage Report. There were 66 customers out during the month for a total of 12 customer hours. The main cause for the outages were prearranged.

Les informed the Board that NRPPD has 100% participation of board and staff in ACRE.

Ron informed the Board that a committee met to discuss the secondary services to irrigation services. At this time the Committee recommends that NRPPD retain ownership of the secondary lines at this time, but will look at the issue again at a later date.

Chance informed the Board that he, Ron and Les met with the Gordon City Manager, Councilperson, and the water department to discuss the their solar project. The City of Gordon is planning to install two twenty kW solar systems at their city well site.

Chance reported on the irrigation meeting NRPPD hosted to discuss the upcoming irrigation season, load control and the situation with the Box Butte Reservoir, unfortunately very few attended.

NRPPD has contacted irrigators that we believe have systems that would be only used for ditch irrigation and may have no water available. We are recommending those systems be placed on Idle Service for this season which would lower their costs.

Chance reported on the Legislative activity that pertains to PPDs’ public records.

Chance shared a Crow Butte load chart with the Board. Crow Butte’s load has dropped off, but it should level out for the remainder of 2018. A discussion was held on the load drop and the effect on NRPDD’s 2018 Forecast. Chance will bring a recommendation to the Board at the next meeting.

Gary Fuchser reported on the Tri-State meeting he attended. Tri-State’s 2017 audit of the consolidated financial statements have been completed, and a clean audit opinion was issued.

Chance informed the Board that the entire management staff team attended the Tri-State meeting and received a tour of the Tri-State facilities.

Items for the April Agenda will be the 2017 Audit Report, and an impact assessment for changes at Crow Butte Resources.

The April meeting is scheduled for April 30th at 9:00 AM.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:20 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

April 30, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

 

 

The regular meeting of Directors of April 30, 2018 at 9:00 AM.  The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg, Lee Ahrens, and Gary Fuchser.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Toby Rasmussen, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Gary Fuchser, seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

 

Bruce Troester joined the meeting at 9:10 AM.

 

A motion was made by Lee Ahrens, seconded by Marcus Sandberg, that the minutes of the meeting held March 29th be approved as published and provided to all directors on April 23rd; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of March.

 

Chance informed the Board that Crow Butte Resources’ load has leveled out and recommended that NRPPD inactivate the Special Industrial Rate and move Crow Butte to the Large Power Rate effective June 1, 2018. A motion was made by Terry Terrell, seconded by Robert Rickenbach to inactivate the Special Industrial Rate and move Crow Butte to the Large Power Rater effective June 1, 2018; motion carried.

 

Brandon Blair, DeCoria, Maichel, Teague, joined the meeting by phone at 9:30 AM to review the 2017 Audit Report. Brandon reviewed the Financial Statements comparing changes from 2016 to 2017. Brandon also made recommendations on the month end and year end closing procedures. Discussions followed and the phone call with Brandon ended at 10:00 AM. Resolution 1-2018 as follows was read:

 

RESOLUTION 1-2018

Acceptance of Audit Report

 

WHEREAS, a report of the audit of this District’s books of account and related records for the calendar year of 2017, made by DeCoria, Maichel, Teague, Certified Public Accountants, was presented to and received by the Board of Directors of the District; and

 

WHEREAS, the Directors find the report completed, in sufficient detail, and otherwise satisfactory; now therefore be it hereby RESOLVED, that the Directors of the Northwest Rural Public Power District accept the audit report as presented; said report covering the audit report as presented; said report for the calendar year of 2017; and

 

BE IT FUTHER RESOLVED, that a copy of said report be filed in Minutes Exhibit Book.

 

A motion was made by Bruce Troester, seconded by Gary Fuchser to approve Resolution 1-2018, Acceptance of Audit Report; motion carried.

 

Chance discussed the letter sent to Rick Gordon, Tri-State Chairman, relating to Tri-State’s Patronage Capital Retirement and Deferred Revenue recommendations. It was the consensus of the Board to support the letter sent to Mr. Gordon.

 

 Chance discussed the two different Tri-State proposals for changes to Policy 115 dealing with Member Systems owned or controlled generation and Member Systems Energy storage devices.

 

Arlene reviewed the March financial reports, and Chance reviewed the load charts for March.  A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the March financial reports; motion carried.

 

Ron reviewed the Safety Statistics for March. The Safety Report was discussed including the accident, incidents and the training that occurred during the month.

 

Ron informed the Board that on June 14th NRPPD has scheduled Safety Presentation by Hector Hernandez. The presentation will be held at the Community Center in Hay Springs and NRPPD has invited others to attend as well. A motion was made by Bruce Troester, seconded by Gary Fuchser to accept the March Safety Report; motion carried.

 

Ron reviewed the March Outage Report. There were 916 customers out during the month for a total of 97 customer hours. The main cause was due to snow and high winds.

 

Chance informed the Board that Staff met with NPPD and reviewed all written agreements between NPPD and NRPPD. NRPPD also had discussions with PREMA personnel to review some of the technology and integration that we’ve deployed.

 

Gary Fuchser reported on the Tri-State Annual Meeting he and Marcus Sandberg attended. Gary reviewed the Tri-State Board elections, and stated that Scott Kelly was a guest speaker at the Annual Meeting. Delta-Montrose Electric Association also stated that they are committed to leaving Tri-State G & T.

 

A motion was made by Bruce Troester to go into an executive session at 11:30 AM to discuss a personnel issues, the motion was seconded by Gary Fuchser; motion carried. Les Tlustos, Toby Rasmussen, and Arlene Lahaye left the meeting.

 

A motion was made by Robert Rickenbach, seconded by Gary Fuchser to come out of executive session at 12:04 PM; motion carried.

 

 There being no further business to come before the Board, the president declared the meeting adjourned at 12:05 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

May 24, 2018

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of May 24, 2018 at 1:00 PM.

 

 The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, and Gary Fuchser. Robert Rickenbach was absent.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Denny Thorson and Tony Hindman employees; Emma Roberts, Cody, Justin and Carey Madsen Scholarship recipients.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

 

Les explained the scholarship program that is administered by NRPPD.  Tri-State G & T provides the funds for two $500 scholarships and Basin Electric provides the funds for one $1,000 scholarship.  The recipients’ family must receive their power from NRPPD and all applications are reviewed by a selection committee.  The 2018 scholarships were presented by Wayne Cobb and Les Tlustos. Cody Madsen received the $1,000 Basin Electric Scholarship, Emma Roberts and Kylee Garrett each received a $500 Scholarship from Tri-State G & T. Cody and Emma addressed the Board concerning their future plans and where they will be attending college. Les read a letter from Kylee thanking NRPPD for the $500 Scholarship and what her educational plans are for the upcoming year.

 

A motion was made by Bruce Troester, seconded by Terry Terrell, that the minutes of the meeting held April 30th be approved as published and provided to all directors on May 18th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of April.

 

Arlene reviewed the April financial reports. A discussion was held on the Work Order process and the Work Order activity for the month of April. Chance reviewed the load charts for April and discussed the load projections for Crow Butte Resources.  A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the April financial reports; motion carried.

 

A motion was made by Lee Ahrens, seconded by Gary Fuchser to excuse Robert Rickenbach from the May meeting; motion carried.

 

Ron reviewed the Safety Statistics for April. NRPPD has worked 74,443 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents for the month of April were discussed, and the June preliminary Safety Meeting Agenda was discussed including the presentation by Hector Hernandez. A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the April Safety Report; motion carried.

 

Ron reviewed the April Outage Report. There were 1650 customers out during the month for a total of 194 customer hours. The main cause was due to storms and high winds.

 

Ron informed the Board that NPPD has reimbursed NRPPD for the fuses at the Hay Springs Sub that were lost in December 2017. Ron is working with Jim Herchenbach, RVW Inc., to submit a Letter of Intent for Grant Funds for PreDisaster Mitigation projects.

 

Ron also reported on the Federated Rural Electric Ins. meeting he attended in Kearney. Federated provided updates on processing claims for both property damage/liability and Workers Compensation.

 

Les stated that he visited the local high schools to promote the Youth Energy Leadership camp, and NRPPD will be sponsoring two campers this year. Les informed the Board that NRPPD has 41 irrigation systems signed up on the Load Control Program for a total of 2,249 kW.

  

Tony reported to the Board on the R3C security program and the steps he has taken to protect and identify security issues for NRPPD.  Tony reported on the Tri-State Cyber Conference he and Chance attended. They felt that more utilities are becoming pro-active towards cyber security.

 

Chance informed the Board that Tony was accepted to the SANS online Cyber Security Training Program through NRECA R3C. Congratulations were given to Tony as he was one of forty selected out of 140 applications from around the county.

 

At the Basin Managers’ Advisory Council meeting there were several items discussed regarding short term and long term prospects at Basin. Basin seems to be taking a big picture view of the utility landscape to determine options for future operations. Another topic raised was that Basin has a “heat rate” whereby customers have separate sub-metering to measure electric heat usage.

 

Chance reported on the Tri-State RDG Council. The topic was the proposed changes to the 115 Policy which gives the parameters for systems using their 5% self-generation contractual allowance.

 

Mike Lewis, CFC, visited NRPPD and Arlene discussed the potential of switching NRPPD’s credit card service to the One Card program offered through CFC. Chance and Mike discussed views of NRPPD financial performance and projected financial metrics, potential of conducting a future strategic planning session, board training that could be requested by NRPPD for new or existing board members, and a review of our existing credit facilities.

 

Gary Fuchser reported on the Tri-State May Board Meeting. Gary stated that Xcel Energy plans on pulling out of the joint application of the Mountain West Transmission Group to join the SPP.

 

Terry Terrell reported on the NREA meeting. At the Legislative Committee Kristen reported that LB 1008, with some amendments, passed. LB 994, Rural Broadband was also discussed and a committee was formed to study Rural Broadband access.

On August 25th JT &S will hold a Lineman’s Rodeo.

 

Les reported that at the Public Information Committee the REN Survey was reviewed and was very positive, 98.4 of readers prefer a hard copy of the magazine.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 3:10 PM.

 

Approved:                                                                                 Signed:

  

_______________________________                                              ______________________________

President                                                                                  Secretary

June 28, 2018

 

 

 MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of June 28, 2018 at 1:00 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Gary Fuchser, Bruce Troester, and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; and Terry Curtiss, District Counsel.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Bruce Troester, seconded by Robert Rickenbach to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Terry Terrell, seconded by Marcus Sandberg, that the minutes of the meeting held May 24th be approved as published and provided to all directors on June 21st; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of May.

 

Chance discussed the complaint DMEA filed under Tri-State Board Policy 316. DMEA’s complaint alleges that Tri-State has refused to provide DMEA with information relating to the 2016 withdrawal of a former Tri-State member, and DMEA is requesting equitable terms for withdrawal from Tri-State.

 

Chance discussed the CFC Integrity Fund request. The purpose of the Integrity Fund is to support cooperatives/public powers facing territorial integrity issues, as well as other challenges that threaten their ability to exist under their business model. A motion was made by Robert Rickenbach, seconded by Gary Fuchser to elect 5% of the 2018 CFC Capital Credit Retirement be retained by CFC for the Integrity Fund; motion carried.

 

Arlene reviewed the May financial and Work Order reports. Chance reviewed the load charts for May and discussed the load factor for the month.  A motion was made by Bruce Troester, seconded by Lee Ahrens to accept the May financial reports; motion carried.

 

Ron reviewed the Safety Statistics for May. NRPPD has worked 77,990 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of May were discussed, and the July preliminary Safety Meeting Agenda was reviewed. A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the May Safety Report; motion carried. Ron informed the Board that Brian O’Bannon has resigned as western Nebraska’s instructor for JT & S.

 

Ron reviewed the May Outage Report. There were 710 customers out during the month for a total of 423 customer hours. The main cause was due to lightning.

 

Ron stated that he has submitted a letter of intent for FEMA the Mitigation Funds. Ron plans to submit a proposed rebuild of line north of Gordon of approximately $300,000  to NEMA for Grant Funds, that if accepted would reimburse 75% of the rebuild cost.

 

A discussion was held on disconnects on irrigation systems and the cost to install a disconnect switch on all irrigation systems. The consensus of the Board was they agreed that the disconnect switch could be of value to both the customer and NRPPD when the irrigator needed to have work done on the irrigation system. The staff was directed to continue to develop a plan to accomplish the plan of disconnects.

 

Chance reported on the NREA Managers’ Meeting. Discussions were held on after storm and Mutual Aid and how requests for Aid should be handled. 

 

 Chance informed the Board of a joint efforts of NRECA and Federated Insurance on a Commitment to Zero Contacts program. Studies have shown that incidents have decreased, but contacts have gone up. The program focuses on four areas 1) Cover ups 2) PPE 3) slowdown 4) job briefings. NRPPD will promote these areas of safety among the lineman through NRPPD’s safety program.

 

Chance discussed Net Metering/Time of Use with the Board. NRPPD is currently working with NISC to solve programming issues with Net Metering/TOU calculations.

 

Chance informed the Board of Federated Insurance’s request the NRPPD change the verbiage in the By-Laws to allow for arbitration to resolve disputes. Chance stated that Terry Curtiss brought up some issues that need to be looked at further before it is brought back to the Board for further discussion.

 

NRPPD has received a request from NEWBA for a contribution to their organization. A discussion was held and it was the consensus of the Board not to make a contribution until benefits are recognized in our area.

 

Gary Fuchser reported on the Tri-State June Board Meeting. Gary stated that Tri-State’s annual budget process will begin at the July meeting. Gary also stated that the Tri-State directors had a strategic planning session and felt it was a better session than in past years.

 

Terry Terrell reported on Safety Meeting he attended with Hector Hernandez who discussed situations on how to handle irate customers and aggressive dogs. All NRPPD employees attended along with employees from Midwest Electric ECC, Chimney Rock PPD, Roosevelt PPD, Wheat Belt PPD and PREMA. It was a very interesting meeting.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 3:06 PM.

 

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

July 31, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

 

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District July 31, 2018 at 1:00 PM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Gary Fuchser, Bruce Troester, and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; and Kelly Troester, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Bruce Troester, seconded by Lee Ahrens to table the update on Policy 502 Agenda item until the August meeting; motion carried.

 

A motion was made by Gary Fuchser, seconded by Marcus Sandberg, that the minutes of the meeting held June 28th be approved as published and provided to all directors on July 24th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of June.

 

Chance explained the proposed CFC Power Vision Loan advance of $1.2 million to the board. A discussion was held on the interest rate options, including a long term variable rate (LTV). Chance recommended a twenty year term with a LTV rate. A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to approve the $1.2 million advance for twenty years with a LTV rate; motion carried.

 

Chance explained the One Card Program with CFC and read Resolution 2-2018:

 

2018-2

CERTIFIED COPY OF MINUTES AUTHORIZING

National Rural Utilities Cooperative Finance Corporation

One Card Program Reimbursement Agreement

 

I, Robert Rickenbach, do hereby certify that: I am the Secretary of Northwest Rural Public Power District (the "District") and further certify as follows:

 

The following is a true and correct copy of excerpts from the minutes of a meeting of the Board of Directors of the District held on July 31, 2018, as they appear in the Minutes Book of the District; the meeting was duly and properly called, with a quorum present and acting throughout; said resolutions were duly adopted thereat; and said resolutions have not been modified or rescinded:

 

"RESOLVED, that the District establish or continue its participation in a corporate credit card program under the terms, conditions and provisions of the One Card Program Reimbursement Agreement (the “Agreement”), and to reimburse CFC, together with interest, for any amounts that CFC is required to pay U.S. BANK on behalf of the District pursuant to the terms of the Agreement; and,                                              

 

RESOLVED, that the General Manager of the District be and is hereby authorized to execute

the Agreement on behalf of the District, to execute any future amendments to said Agreement as such individual may deem appropriate, and to execute such further documents as may be necessary or appropriate in order to comply with CFC's or U.S. Bank’s requirements; and,

 

RESOLVED, that it is the intent of the Board that upon execution and delivery of the Agreement to CFC, and when executed by CFC, the Agreement shall constitute a valid and binding agreement between CFC and the District, enforceable in accordance with its terms; and

 

RESOLVED, that the appropriate officers are authorized to take all other actions they deem advisable to carry out the purpose of these resolutions."

 

IN WITNESS WHEREOF, I have hereunder set my hand and affixed the seal of the District, this 31st day of July, 2018.

 

(Corporate Seal)                                                __________________________________                                                                    

                                                                                                Secretary

 

A motion was made by Gary Fuchser, seconded by Terry Terrell to approve Resolution 2-1018 CFC One Card Program; motion carried.

 

Chance reviewed Policy 501, Fees. The revision is to clarify the fees and when and how NRPPD personnel are to apply the fees.  A motion was made by Bruce Troester, seconded by Lee Ahrens to approve the changes to Policy 501, Fees; motion carried.

 

Chance briefly reviewed NRPPD’s current Policy 502. Recommended revisions will be brought back to the Board at the August Meeting.

 

Arlene reviewed the June financial and Work Order reports. Chance reviewed the load charts for June and discussed the load factor for the month.  A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the June financial reports; motion carried.

 

Ron reviewed the Safety Statistics for June. NRPPD has worked 81,655 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of June were discussed, and the August preliminary Safety Meeting Agenda was reviewed. A motion was made by Terry Terrell, seconded by Gary Fuchser to accept the June Safety Report; motion carried.

 

Ron reviewed the June Outage Report. There were 2354 customers out during the month for a total of 5,224.62 customer hours. The main cause was due to lightning and some trees in lines.

 

Ron informed the Board that NPPD is still planning on feeding off of NRPPD’s Hay Springs Sub while they are rebuilding the NPPD line between Hay Springs and Rushville.

 

Les stated that the City of Gordon plans on moving forward with the installation of two twenty kW solar units at their well site. Under LB 436 NRPPD is mandated to allow a limit of 140 kW of interconnected installations. With the installation of the City of Gordons units NRPPD will have met this limit and in the future any new installation Chance will bring a new rate to the Board for approval for CoGen services.

 

Chance reported that he has been involved in a couple meetings with Tri-State to determine if the Nebraska member could be able to take advantage of Basin’s electric space heating program. This is a special rate offered by Basin only available to heat space, whether for residential or commercial purposes.

 

Chance reported on the Policy 115 Committee Meeting. The committee met for the first time in July. The initial meeting was basically to begin laying out the historical position of the policy for those less familiar. Then there was a series of potential ideas discussed from a list that has been generated over the past few weeks. The committee will meet again in August to resume discussions.

 

At the Tri-State Managers’ Meeting the ARPA project was discussed where Tri-State is in negotiations to take over serving power needs of six Colorado towns that are currently served by the Arkansas River Power Authority. Other topic discussed at the Managers’ Meeting were the potential rebates being developed in 2019 for electric vehicle charging stations, and a current Tri-State projection of an additional $13M excess margin in 2018.

 

Gary Fuchser reported on the Tri-State July Board Meeting. Gary stated that DMEA is requesting buy out figures from Tri-State and has filed a dispute with Tri-State per policy.

 

Chance provided the Board with a proposed letter to be sent to Tri-State and Tri-State member Managers. The letter is in support of DMEA’s request for transparency in the buyout calculation figures. It was the consensus of the Board for Chance and Wayne Cobb to sign the letter to be sent to Tri-State and Tri-State member managers.

 

Item for the August Agenda will be Policy 502 review.

 

Lee Ahrens will plan on attending the Region 7 & 9 Meeting.

                                          

A motion was made by Lee Ahrens to go into an executive session at 3:48 PM to discuss confidential matter related to Tri-State, the motion was seconded by Robert Rickenbach; Robert Rickenbach aye, Terry Terrell aye, Marcus Sandberg aye, Wayne Cobb aye, Lee Ahrens aye, Bruce Troester aye, Gary Fuchser abstained; motion carried. Gary Fuchser, Les Tlustos, Ron Olson, Kelly Troester and Arlene Lahaye left the meeting.

 

A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to come out of executive session at 4:08 PM; motion carried.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 4:09 PM.

 

Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

August 22, 2018

MINUTES OF REGULAR MEETING OF DIRECTORS

 

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District August 22, 2018 at 9:00 AM.

 

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Marissa Curtiss; and Abe Young, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Marcus Sandberg, seconded by Lee Ahrens, that the minutes of the meeting held July 31st be approved as published and provided to all directors on August 15th; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of July.

 

Chance reviewed Policy 501, Fees. He explained the revision to Policy 501 clarifying the remote disconnect/reconnect fee.  A motion was made by Robert Rickenbach, seconded by Terry Terrell to approve the changes to Policy 501, Fees; motion carried.

 

Chance reviewed proposed changes to Policy 502, Oversized Load Fees. The intent of the policy is to establish reasonable and equitable fees for providing services to movers of oversized loads going through NRPPD’s service territory. A motion was made by Bruce Troester, seconded by Lee Ahrens to approve Policy 502, Oversized Load Fees; motion carried.

 

Kelly Huntley joined the meeting at 9:10 AM. Though the public comment period had already passed, Mr. Cobb recognized Ms. Huntley to address the Board. Ms. Huntley asked about community concerns that NRPPD had been in discussions to sell the utility. The board and manager responded that no such discussions have occurred, nor were being contemplated. Ms. Huntley left the meeting at 9:20 AM. 

 

Gary Fuchser joined the meeting at 9:30 AM.

 

Arlene reviewed the July financial and Work Order reports. Chance reviewed the load charts for July and discussed the load factors for June and July.  A motion was made by Lee Ahrens, seconded by Marcus Sandberg to accept the July financial reports; motion carried.

 

Ron reviewed the Safety Statistics for July. NRPPD has worked 85,312 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of July were discussed, and the September preliminary Safety Meeting Agenda was reviewed. A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the July Safety Report; motion carried.

 

Ron reviewed the July Outage Report. There were 1909 customers out during the month for a total of 5,217.85 customer hours. The main cause was due to lightning and wind.

 

On September 10th NPPD will be receiving service from NRPPD’s Hay Springs Substation while they perform maintenance on NPPD’s line between Hay Springs and Rushville.

 

Les stated that NRPPD will be participating in two more parades in 2018.

 

Chance reported on the MDM Meeting he attended and the group’s discussion on funds requested by the NEWBA organization. Currently NEWBA funds are being used for administrative costs.  

 

Chance informed the board that he has received a request to make a presentation to the Board on a documentary of horse racing in Nebraska, and their desire to solicit funds from NRPPD to fund the documentary for distribution. There was no interest from the Board to participate financially in the documentary. 

 

Chance informed the Board that NPPD will be changing out their AMI equipment and NRPPD may want to have discussions with them on the purchase of some of their equipment that they will no longer be using.

 

Chance reported that Tri-State may be moving forward with a contract that would allow the Nebraska system to take advantage of Basin’s electric space heating program. This is a special rate offered by Basin only available to heat space, whether for residential or commercial purposes.

 

 Chance stated that the MDM Group also discussed the Oversized Load issue that all the utilities are dealing with. Chance felt that uniformity, within the state, with oversized load fees would be a benefit, and may be an issued addressed in the future.

 

 A discussion was held on Financial Decision Scenarios to illustrate what impact certain operating decisions have on the financial statements. Following an in depth discussion it was the consensus of the Board that as a stand-alone scenario none of the options were likely viable and none would have significant impact on NRPPD’s equity. However, all options should be continually reviewed for their financial benefit.

 

The Board discussed and completed the Tri-State Member Assessment Survey.

 

Gary Fuchser reported on the Tri-State August Board Meeting. The Tri-State Board voted on DMEA’s complaint asking the board to consider two specific requests, which were voted on separately. 1) Direct management to share and use withdrawal terms reconciled to terms used in previous withdrawals. The board unanimously voted to deny this request. 2) Require management to disclose specific information related to the Kit Carson withdrawal that DMEA has requested during ongoing negotiations that had been deemed confidential and restricted. On a split vote, the board also voted to deny this request.

 

Terry Terrell reported on the NREA Board Meeting. Regarding LB 994 on study of broadband, the Governor has made appointments to a Task Force, including Tim Lindahl, Wheat Belt PPD’s manager. Other discussions included the concerns with rising costs and changing contract provisions for railroad crossing, and NREA will increase the 2019 Dues by 3%.

 

A motion was made by Gary Fuchser, seconded by Terry Terrell to appoint the voting delegate and alternate for the Region 7 & 9 NRUCFC, NRECA and Federated Meetings as follows;

 

                        Delegate                       Lee Ahrens

                        Alternate                      Chance Briscoe

Motion carried.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 12:09 PM.

 

 Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

 

September 20, 2018

 

 

MINUTES OF REGULAR MEETING OF DIRECTORS

(unapproved)

  

 The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District September 20, 2018 at 1:00 PM.

 

 The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were, Wayne Cobb, Terry Terrell, Marcus Sandberg, Lee Ahrens, Bruce Troester, Gary Fuchser and Robert Rickenbach.

 

Also present were Chance Briscoe, manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Cale Anderson, employee.

 

The Open Meeting Law posting was acknowledged.

 

All votes are unanimous upon a roll call vote unless noted.

 

A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the order of business as published and supplemented at this meeting; motion carried.

 

A motion was made by Terry Terrell, seconded by Marcus Sandberg, that the minutes of the meeting held August 20th be approved as published and provided to all directors on September ?; motion carried.

 

The Board reviewed the Check Register and Payroll Summary for the month of August.

 

Chance reviewed the engagement letter supplied by the audit firm of DeCoria, Maichel and Teague. The engagement is for audit services of the year end financials of 2018, 2019, and 2020 for the amount of $9,000, $9,100 and $9,200, respectively. After discussion and review of prior years’ service, Bob Rickenbach made a motion, seconded by Terry Terrell, to accept the engagement letter as presented; motion carried.

 

Chance reviewed the status of a potential Space Heat Rate to be offered as a new program from Tri-State G&T. The Tri-State Board approved the program and contracts are currently being developed. Upon completion of the contracts and review by the Tri-State legal team they will be forwarded to the distribution entities that have eligible accounts. A motion was made by Bob Rickenbach, seconded by Gary Fuchser, to approve management to complete the necessary paperwork with Tri-State G&T for implementation of the program; motion carried.

 

Chance reviewed the August financial reports and load charts for August. A motion was made by Bruce Troester, seconded by Lee Ahrens, to accept the August financial reports; motion carried.

 

Ron reviewed the Safety Statistics for August. NRPPD has worked 90,756 hours without a lost time accident. The training that occurred during the month was reviewed. The accidents and incidents for the month of August were discussed. A motion was made by Gary Fuchser, seconded by Marcus Sandberg to accept the August Safety Report; motion carried.

 

Ron reviewed the August Outage Report. There were 538 customers out during the month for a total of 1,684 customer hours. The main causes were due to animals and public caused.

 

Ron reported NPPD is now receiving service from NRPPD’s Hay Springs Substation while they perform maintenance on NPPD’s line between Hay Springs and Rushville.

 

Les reported that the Gordon solar project for their city wells is proceeding and if all goes according to plan might be completed by end of November, 2018.

 

Les reported that a Grassroots meeting will be held at the NRPPD headquarters on Monday, September 24th at 4:30 PM. All employees and Board members are invited to attend.

 

Chance reported on various topics including attendance at a Tri-State Policy 115 Committee Meeting, a NEWBA Board Meeting, the September Tri-State Board Meeting, a CFC conference for 100% borrowers, a Basin MAC Meeting and a NREA Manager’s Meeting and Legal Seminar. Chance also mentioned an on-going dispute with a consumer over the deposit policy, invitations to be sent out for state senators to attend an upcoming board meeting, the NREA GM planning to attend the NRPPD

 

 

October board meeting, and that the Board will need to appoint a union contract committee at the next board meeting.

 

Gary Fuchser reported on the Tri-State September Board Meeting. Among the topics discussed were that Southwest Electric in NM appointed a new director to the Tri-State Board, member sales were down 1.2% while non-member sales were down 43%, the Board approved the 2019 Capital and Operating Budgets, the 2019 budget included no rate change, and that Tri-State operates 5,600 miles of transmission lines.

 

Terry Curtiss reported that he attended the NREA Legal Seminar. Among the topics discussed were potential fiber optic lines being deployed and the related easement issues,  annexation activities by a municipal in Nebraska, NPPD public document requests and legislation that occurred related to the requests, and whistleblower protections discussed by a UNL law professor.

 

There was one item for the next agenda, as discussed above, to select board members for the union contract negotiating committee.

 

There being no further business to come before the Board, the president declared the meeting adjourned at 2:56 PM.

 

Approved:                                                                                 Signed:

 _______________________________                                              ______________________________

President                                                                                  Secretary

 

October 26, 2017

MINUTES OF REGULAR MEETING OF DIRECTORS

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District October 26, 2017 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Wayne Cobb, Terry Terrell, Robert Rickenbach, Gary Fuchser, and Marcus Sandberg.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, Consumer Service; Terry Curtiss, District Counsel; and Tony Hindman, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, seconded by Terry Terrell to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Gary Fuchser, seconded by Lee Ahrens, that the minutes of the meeting held September 28, 2017 be approved as published and provided to all directors on October 19th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of September.

Chance discussed the various considerations with regard to employee possession of firearms on NRPPD premises. Chance stated that NRPPD would follow all federal, state and local laws and follow up with an internal procedure.

Arlene reviewed the September financial reports, and Chance reviewed the load charts for September.  A motion was made by Robert Rickenbach, seconded by Gary Fuchser to accept the September financial reports; motion carried.

Ron reviewed the Safety Statistics for September.  The Safety Report was discussed including one incident and the training that occurred during the month. The preliminary Agenda for the November 9th Safety Meeting was reviewed. A motion was made by Bruce Troester, duly seconded by Gary Fuchser to accept the September Safety Report; motion carried.

Ron reviewed the September Outage Report. There were 480 customers out during the month for a total of 607 hours. The majority of the outages were prearranged.

Ron discussed the solution with the NPPD feed to NRPPD’s Rush Creek Substation. Ron stated that if the procedure does not solve the issue then NPPD has agreed consider alternative solutions on the 34.5 line that would enable NPPD to more rapidly restore power to the NRPPD Rush Creek Substation.

Ron informed the Board that Kevin Groves, West Plains Engineering, completed a Work Order inspection on construction completed in 2016. Of the projects reviewed, only a few minor construction issues were noted. 

Ron informed the Board that Besler has completed the Doble testing of the Scott Substation transformer and the Substation is back on line.

Les reported that NRPPD has qualified another 11.4 kW solar interconnect system under LB 436. With this system NRPPD now has a total of 109 kW and ten systems under LB436. NRPPD has a total of fourteen interconnect systems.

Tony reported on the RC3 meetings that he attended at Wheat Belt PPD and NRECA. During the meetings he was updated on new tips for security measures and steps to be taken in the future to mitigate cyber threats. When it’s complete, Tony will show the results of the initial inventory of cyber security as indicated by the interview and survey. Over time NRPPD will compare the results to measure progress toward implementation of advisements to achieve a more secure network.

Chance reported on the NREA GM search. The committee has selected Kim Christiansen to be the new GM of NREA. Kim is set to begin her duties at NREA in mid-November.

Chance also reported on the Tri-State Manager Meeting. Mike McInnes commented that there is beginning to be more focus at the national level on grid reliability, there is starting to be some issues in New Mexico over rates, and Tri-State received a letter from United Power requesting further investigation into potential increased capital credit retirements along with a more in depth review of deferred margin accounts.

Chance informed the Board that the Operations group is working on the FEMA mitigation application that was discussed at the previous meeting. NRPPD’s expectation is that the application will be sent to NEMA/FEMA in early November, and we hope to hear back by the first part of next year as to the status of that application.

Gary Fuchser reported on the Tri-State Meeting he attended. Discussions included an update on the Las Conchas fire, and an update on the status of the Southwest Power Pool.

Bruce Troester reported on the NRECA Region 7 & 9 meeting that he and Chance attended. Topics discussed were rates, cyber security and a panel discussion on company embezzlement.

The November meeting is scheduled for November 27th at 9:00 AM.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:55 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

November 27, 2017

MINUTES OF REGULAR MEETING OF DIRECTORS

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District November 27, 2017 at 9:00 AM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Wayne Cobb, Terry Terrell, Robert Rickenbach, and Marcus Sandberg. Lee Ahrens and Gary Fuchser were absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Brad Johnson, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Terry Terrell, seconded by Bruce Troester to excuse Lee Ahrens and Gary Fuchser’s absence.

A motion was made by Robert Rickenbach, seconded by Marcus Sandberg to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Robert Rickenbach, seconded by Terry Terrell, that the minutes of the meeting held October 26, 2017 be approved as published and provided to all directors on November 20th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of October.

Chance reviewed Policy 502, Oversize Load Fees. A discussion followed with a motion being made by Bruce Troester, seconded by Marcus Sandberg to approve Policy 502; motion carried.

Arlene reviewed the October financial reports, and Chance reviewed the load charts for October.  A motion was made by Bruce Troester, seconded by Terry Terrell to accept the October financial reports; motion carried.

Brad Johnson left the meeting at 10:20 AM.

Ron reviewed the Safety Statistics for October.  The Safety Report was discussed including the incidents and the training that occurred during the month. The preliminary Agenda for the December 14th Safety Meeting was reviewed. A motion was made by Bruce Troester, duly seconded by Robert Rickenbach to accept the October Safety Report; motion carried.

Ron informed the Board that NPPD has budgeted to refurbish portions of the 34.5 line between Hay Springs and NPPD’s Rushville Substation thereby improving reliability of NRPPD’s Rush Creek Substation.

Brad Johnson rejoined the meeting at 11:08 AM.

Ron stated that NRPPD is waiting on the final bills for the Scott Substation transformer and will then submit the claim to Federated Insurance for reimbursement.

Ron discussed the Mitigation Plan and that due to some issues NRPPD will not be able to submit for grant funds for the Mitigation Plan until 2018.

Ron reviewed the October Outage Report. There were 200 customers out during the month for a total of 775customer hours.

Chance reviewed the cyber security results from the interview done with NRECA through the R3C Program. The results will benchmark NRPPD’s progress toward implementation of advisement to achieve a more secure network.

Chance reviewed summary sheets for the proposed 2018 budget. A breakdown of actual amounts versus budgeted amounts were reviewed and discussed. A discussion was also held on a proposed 2018 rate increase. Further discussion will be held at the next meeting.

The meeting was adjourned at 11:50 AM.

The meeting reconvened at 12:35 with afore mentioned individuals present with the exception of Terry Curtiss, and Brad Johnson.

Chance reported that the Tri-State Finance Committee has brought the patronage capital and retirement and deferred revenue issues to the full board for discussion.

Terry Terrell reported on the Nebraska Water Issues Meeting he attended.

Item for the December Agenda will be the proposed 2018 budget and rate along with an invitation to Senators Steve Erdman and Tom Brewer.

There being no further business to come before the Board, the president declared the meeting adjourned at 1:07 PM.

Approved:                                                                                 Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

December 28 2017

MINUTES OF REGULAR MEETING OF DIRECTORS

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District December 28, 2017 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Wayne Cobb, Terry Terrell, Robert Rickenbach, Marcus Sandberg; Lee Ahrens, and Gary Fuchser.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Craig Housh, employee; and Senator Tom Brewer.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

Senator Brewer spoke to the Board on Bills that may affect the utility industry in the Legislative Session. Senator Brewer also spoke about issues that will be addressed in the upcoming Legislative Session.

Senator Brewer left the meeting at 1:52 PM.

The meeting was recessed at 1:53 PM.

The meeting reconvened at 3:02 PM with afore mentioned individuals present with the exception of Senator Brewer.

A motion was made by Lee Ahrens, seconded by Gary Fuchser to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Terry Terrell, seconded by Lee Ahrens, that the minutes of the meeting held November 27, 2017 be approved as published and provided to all directors on December 21st; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of November.

A discussion was held on the proposed 2018 Budget and rate increase. A motion was made by Robert Rickenbach, seconded by Lee Ahrens to approve the proposed 2018 Budget and rate increase of approximately 2% as detailed in the budget materials; motion carried.

Chance discussed the customer’s buyout of a cancelled project. Several options were discussed, and Chance stated that he would write a policy for consideration at the next meeting.

Chance explained NRPPD has an existing Emergency Line of Credit (ELOC) with CFC and that CFC would like to remove the existing ELOC and replace it with an ELOC that would allow NRPPD to execute it immediately if needed. A motion was made by Lee Ahrens, seconded by Gary Fuchser to authorize the Pre-doc and ELOC Resolution with CFC; motion carried.  

Arlene reviewed the November financial reports, and Chance reviewed the load charts for November.  A motion was made by Bruce Troester, seconded by Marcus Sandberg to accept the November financial reports; motion carried.

Ron reviewed the Safety Statistics for November.  The Safety Report was discussed including the incidents and the training that occurred during the month. The preliminary Agenda for the January 11th Safety Meeting was reviewed. A motion was made by Gary Fuchser, duly seconded by Terry Terrell to accept the November Safety Report; motion carried.

Ron informed the Board the 2017 Inventory has been completed. In 2017 the gross mishandled material was $14, 016 compared to 2016 of $15,655.

Ron reviewed the November Outage Report. There were 464 customers out during the month for a total of 125 customer hours. The main cause for the outages were planned for pole replacements.

Les stated that the information for the Basin/Tri-State Scholarships has been provided to the local high schools.

Ag in the Classroom that is provided by Tri-State has also been distributed to the local elementary schools.

Les informed the Board about the Tri-State NEED Project. The NEED Project offers a conference to provide educators with the most up-to-date information on aspects of energy so they may implement hands-on lessons in their classrooms. Tri-State also has a program that they will bring to the K-12 classroom.  This program is the “Story Behind the Switch”.

NRPPD has qualified another 5.8 kW solar installation. Les stated that he has received information from the State of Nebraska Power Review Board that an owner of a generation facility requesting to interconnect with the utility’s distribution system (other than net metering facilities) to contact the Power Review Board to make sure the facility obtains the required approval or exemption at least 30 days prior to beginning construction.  

Chance informed the Board that NRPPD will be conducting a trial work schedule stating the first week of January until the end of March. The work schedule will have all Operations Department employees working four ten hour days Monday to Thursday.

Ron discussed with the Board a presentation that he and Trampas attended on aggressive dogs and irate customers. Ron felt that this would be beneficial for NRPPD employees as well as other utilities and local businesses. The Board consensus was to continue planning to arrange for the presentation to be held in a local venue.

Gary Fuchser reported that Tri-State is moving forward with plans to join the Southwest Power Pool.

Chance reported that the Tri-State Finance Committee discussed future financial planning concerning the Holcomb Project, accelerated patronage capital credits retirements and deferred revenue.

Robert Rickenbach reported on the Mid-West meeting. A panel discussion was held on the sediment issues at dams in the Pick-Sloan project area.

Terry Terrell reported on the NREA Annual Meeting he attended. Kim Christiansen the new manager for NREA was introduced.

An item for the January Agenda is a Policy dealing with customer’s buyout of a cancelled project.

A motion was made by Gary Fuchser to go into an executive session at 4:33 PM to discuss personnel matters, the motion was seconded by Terry Terrell; motion carried. Ron Olson, Les Tlustos, Craig Housh, and Arlene Lahaye left the meeting.

Chance left the meeting at 5:14 PM.

A motion was made by Gary Fuchser, seconded by Bruce Troester to come out of executive session at 5:40 PM; motion carried.

Chance rejoined the meeting at 5:40 PM.

A motion was made by Gary Fuchser, seconded by Lee Ahrens to approve proposal of management staff salary increases for 2018; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 5:42 PM.

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

December 28, 2017

MINUTES OF 2018 BUDGET HEARING

The 2018 Budget Hearing of Northwest Rural Public Power District’s (NRPPD) Board of Directors was held in the Conference Room of the District December 28, 2017 at 1:55 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Wayne Cobb, Terry Terrell, Robert Rickenbach, Gary Fuchser, and Marcus Sandberg.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Craig Housh, employee.

The Open Meeting Law posting was acknowledged.

All votes are unanimous upon a roll call vote unless noted.

Chance had a presentation on “What is a Financial Forecast” and also reviewed NRPPD’s Ten Year Financial Forecast. A discussion on future borrowing was held.

Chance reviewed the proposal 2018 Budget and a projected rate increase of approximately 2%.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:54 PM.

Approved:                                                                               Signed:

_______________________________                                              ______________________________

President                                                                                  Secretary

 

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